How Paycom Simplified and Automated a Park District’s HR and Payroll Operations
Paycom helped the Waukegan Park District overcome understaffing and simplify its most complex HR processes so the organization’s employees could focus on what they do best: serving guests. With Paycom’s full-solution automation, the Waukegan Park District conquered seasonal hiring demands and inspired its HR administrators to reach their full potential.
250
employees
Waukegan, Illinois
headquarters
Saved $360K
in one year through employee usage of Paycom
250
employees
Waukegan, Illinois
headquarters
Saved $360K
in one year through employee usage of Paycom
Key takeaways
- The Waukegan Park District saved $360K through just one year of its employees using Paycom.
- With Paycom, the park district’s HR and payroll specialist cut payroll processing time from a full week to just four hours.
- Paycom’s full-solution automation reduced the time needed to hire and onboard new employees by 80%.
- Because of Paycom’s automated reports, the organization saved four hours a month on routine compliance prep.
Waukegan Park District is a nationally recognized organization that has served its community for more than 100 years. With approximately 300,000 visitors each year, the organization is focused on building strong connections with the community it serves.
Prior to implementing Paycom, Waukegan Park District relied on outdated systems and manual processes that created inefficiencies across hiring, onboarding and payroll. New employees were onboarded through a paper-based process involving physical folders and manual coordination, often taking up to a month to complete. Training sessions were time-intensive, requiring several hours to a full day depending on employee type, and payroll processing took an entire week due to the use of multiple, disconnected applications.
After adopting Paycom, the organization experienced a significant transformation in how it manages HR and payroll operations. Hiring and onboarding are now streamlined, with new employees able to get started in as little as three days. The software simplifies administrative work and allows teams to operate more efficiently, reducing the time and effort required to manage core HR processes.
Paycom’s payroll technology, including Beti®, has dramatically improved payroll accuracy and efficiency. Payroll processing time has been reduced from a full week to just a few hours, and errors have become virtually nonexistent. This automation has freed up staff time, allowing employees to focus on higher-value tasks beyond payroll processing.
Additional tools such as Manager on-the-Go® and Paycom Learning have further enhanced productivity. Managers are able to handle HR responsibilities more efficiently, while Paycom Learning provides real-time visibility into training completion and progress, helping employees take greater ownership of their development.
As a result of these improvements, Waukegan Park District has achieved full adoption of Paycom across its workforce and has realized substantial cost savings. Within the first year of using the software, the organization saved hundreds of thousands of dollars in employee usage costs.
By reducing administrative burdens, Paycom allows staff to focus more on strategic initiatives and community impact. The software has improved efficiency across HR, safety and risk management functions, while also empowering employees to take on additional responsibilities and projects.
Looking ahead, Waukegan Park District views Paycom as a long-term provider that will continue to support its growth and evolving needs. The organization credits Paycom with transforming not only its internal operations but also its ability to better serve the community.
Frequently asked questions
Learn more about how Paycom helped Waukegan Park District
Waukegan Park District is a community-focused organization that provides recreational services and serves approximately 300,000 visitors each year.
The organization previously relied on outdated systems and manual processes that made hiring, onboarding and payroll inefficient and time-consuming.
Paycom streamlined the onboarding process, reducing the time to get new employees started from about a month to as little as three days.
Paycom reduced payroll processing time from a full week to just a few hours while improving accuracy and minimizing errors.
Beti is Paycom’s automated payroll experience that improves accuracy and reduces the need for corrections by allowing employees to review and verify their own payroll.
Tools like Paycom Learning and Manager on-the-Go provide visibility into training progress and allow managers to handle HR tasks more efficiently.
Paycom has reduced administrative workload, improved efficiency across HR functions and allowed staff to focus more on strategic initiatives and community impact.
Yes, the organization realized significant cost savings within the first year of using Paycom by improving efficiency and reducing time spent on manual processes.
Waukegan Park District views Paycom as a long-term provider that will continue to support its operational needs and future growth.