Painless HR and payroll software for healthcare
A secure, single software to hire, schedule, pay, train and credential your entire care team
WHY PAYCOM
Why healthcare organizations choose Paycom for HR and payroll
Because your organization’s health matters, too
Paycom’s HR and payroll software automates tasks and decisions for healthcare in a single database. Hospitals, clinics, behavioral health, long-term care and home health organizations use it to hire, onboard, schedule, pay, train, track credentials and more for every employee — from nurses and physicians to support staff — with just one login and no data reentry.
Hiring is a constant challenge in healthcare, and employees also have vastly different training, pay structures, certifications and data-security needs.
That’s why Paycom is proud to be an American Hospital Association Preferred Cybersecurity & Risk Service Provider for secure payroll and HCM services. We support the AHA’s mission of advancing healthcare for all by making HR and payroll easier to access and more secure for employees.
Backed by the best certifications in the industry
REAL RESULTS
Paycom results in healthcare: Dominion Care
Dominion Care, a behavioral healthcare provider, cut recruitment steps by 50%, reduced the time needed to complete performance reviews by 67% and reduced payroll processing from four days to just four hours after switching back to Paycom.
”With our previous provider, it would take a candidate from moment of application to offer about 15 steps. Now, with Paycom, that is done within an average of seven.”
—talent acquisition manager, Dominion Care
Dominion Care, a behavioral healthcare provider, cut recruitment steps by 50%, reduced the time needed to complete performance reviews by 67% and reduced payroll processing from four days to just four hours after switching back to Paycom.
- cut the steps needed for recruitment by 50%
- hire 81 employees in four months since returning to Paycom
- reduce payroll-processing time from four days to just four hours and eliminate costly errors
”With our previous provider, it would take a candidate from moment of application to offer about 15 steps. Now, with Paycom, that is done within an average of seven.”
—talent acquisition manager, Dominion Care
HOW WE HELP
How Paycom solves healthcare’s biggest HR and payroll challenges
Paycom automates tasks and decisions across hiring, background checks, credential tracking, payroll accuracy, training and more in a single database, all while prioritizing our clients’ compliance and data security.
Hiring and onboarding healthcare staff
Ease your hiring pain.
Paycom’s hiring tools simplify posting jobs, communicating with talent, making offers and setting up new hires for success. New hires can complete key training, tax forms and other onboarding tasks from their phones before Day 1, so they can begin serving patients immediately.
Background checks for healthcare employees
Speed up background checks, stat!
Paycom’s background checks service verifies employment eligibility, confirms education, checks criminal history and schedules drug testing processes in just a few days. You can also run checks in batches and set up recurring screenings for current staff.
Credential and license tracking
Simplified reporting.
Paycom’s Certification Management automatically reminds employees at least 30 days before a license or certification expires. Employees upload credentials by photo, approvers you designate review them, and you can report on who’s certified anytime an auditor asks. It simplifies how you manage RN licenses, BLS and ACLS cards, CNA certifications and more.
Healthcare payroll for differentials and multiple pay rates
Built for employees on the move.
Paycom’s time, scheduling and payroll tools run in one database, so hours, differentials and rates flow into payroll without reentry. Beti®, Paycom’s automated payroll experience, finds errors and guides employees to fix them before submission.
HIPAA training and continuing education
Keep your compliance healthy.
Paycom Learning offers healthcare courses, including role-relevant HIPAA training for nurses, physicians, coders and billers, and clinical staff. You can also track continuing education credits and required competencies in the same tool.
HR data security for healthcare
Unwavering security.
Paycom protects sensitive HR data with a single-database architecture to help reduce the chance of breaches. On-site servers are backed by business continuity and data recovery plans, and documents stay accessible only to authorized users. Paycom passed the AHA’s due diligence and selection process to become a Preferred Cybersecurity & Risk Service Provider. We’re the only payroll provider listed among the AHA program’s preferred partners.
how it works
How Paycom supports 24/7 scheduling and mobile healthcare teams
Paycom gives healthcare managers one schedule for every employee type and gives staff an easy-to-use mobile app to manage shifts from anywhere.
Shift scheduling for 24/7 care
Stress-free scheduling.
Paycom’s Scheduling tool shows the entire schedule at a glance, with templated and custom schedules and group assignments. Shift exchange requests can be automatically approved or denied by the software based on the rules your organization sets.
Mobile app for healthcare employees and managers
True mobile management.
Paycom’s mobile app lets employees view schedules, swap shifts and manage their data. Managers can review schedules, while decisioning logic automatically approves or denies expenses, timecards and punch changes using your organization’s rules and policies, so everyone stays focused on patients.
HOW DOES PAYCOM STREAMLINE DATA ACCESS?
The employee data you need — all at your command
We’ve revolutionized how users find and access HR, applicant and employee data. Instead of hunting for the info you need, simply ask IWant™ — the industry’s first command-driven AI engine in a single database. It searches employee profiles, company policies and management dashboards to deliver instant, accurate answers — with no AI tokens required. All clients and users enjoy unlimited use of IWant at no extra charge.
HOW TO CHOOSE
What to look for in HR and payroll software for healthcare
Look for more capabilities in one platform: credential tracking, 24/7 scheduling, multirate payroll, data security, onboarding before Day 1, background checks, healthcare training and mobile self-service.
| Requirement | Why it matters in healthcare | What to ask in the demo | How Paycom helps |
|---|---|---|---|
| Credential tracking | One expired license creates liability and a staffing gap | “Show me an expiring RN license, from reminder to approval to report.” | Certification Management with photo upload, approver routing and 30-day reminders |
| 24/7 scheduling | Units run around the clock with mixed employee types | “How does a nurse swap a shift from her phone?” | Templates, group assignments and automated decisions around shift exchanges in Scheduling |
| Multirate payroll | Differentials and bonuses change the overtime rate | “Walk me through a night differential plus overtime.” | One database for time and pay, as well as Beti to help prevent payroll errors before submission |
| Data security | HR records are a breach target | “Is HR data in one database or synced across systems?” | Single database; AHA Preferred Cybersecurity & Risk Service Provider; ISO- and SOC-certified |
| Onboarding before Day 1 | New hires should be ready for patients on arrival | “Can new hires finish Form I-9, Form W-4 and training on mobile?” | Onboarding completed from a mobile device, even before Day 1 |
| Background checks | Patient safety and negligent-hiring risk | “Can we run batch checks and recurring rescreens?” | Results in a few days, with batch and recurring screenings |
| Healthcare training | Recertification never stops | “Which HIPAA courses are ready to assign by role?” | Healthcare course library, including role-relevant HIPAA training |
| Mobile self-service | Staff rarely sit at a desk | “What can managers approve from the app?” | Employee and manager mobile app |
SEE WHAT HEALTH CARE PROFESSIONALS ARE SAYING ABOUT PAYCOM
Frequently Asked Questions
Learn more about HR and payroll software in the healthcare industry
The best HR and payroll software for healthcare tracks licenses and certifications, manages schedules around the clock, accurately pays differentials and overtime and protects HIPAA-sensitive data — all in one place. Paycom does this in a single database, so healthcare organizations hire, schedule, pay, train and track employees’ credentials without reentering data between tools.
They connect all three and more in one platform. With Paycom, employees upload credentials for approval and get automatic expiration reminders. Managers build and adjust schedules in the same software, and hours flow straight into payroll. One employee record means a change in one place updates everywhere.
Manual processes and understaffing slow your entire organization, which can directly impact patient care. The right HR software, like Paycom, streamlines all of the HR and payroll tasks that keep things running, all while freeing your team from unnecessary administrative burden.
Paycom’s Certification Management tool allows both new and current employees to upload certifications and documents to prove their qualifications. When a certification is close to expiring, Paycom automatically sends a reminder to employees — at least 30 days in advance — to update their credentials.
Whether nurses or support staff, full-time, part-time or even contract workers, it takes a variety of employees to keep a healthcare organization running. Paycom’s Scheduling tool gives admins and managers an at-a-glance view of the entire schedule, or they can use filtering for a closer look at the details. Plus, with templated and custom schedules, group assignments, shift exchanges and more, every shift gets covered according to your needs.
Yes. Paycom offers a variety of learning courses tailored specifically for the healthcare industry, including role-relevant HIPAA courses for business associates, coders and billers, administrative and clinical staff, physicians, nurses and more.
With Paycom’s Onboarding tool, employees can complete all new-hire documents, including Forms I-9 and W-4, as well as any required introductory or compliance trainings before Day 1 — right from their mobile device. Plus, new hires can easily upload their relevant certifications to prove their credentials.
In the healthcare industry, keeping up with government legislation and labor regulations can get complicated. Paycom’s robust reporting tools make it easy. Choose from a variety of predefined reports or create your own with custom filters and data selections. Our Government and Compliance tool helps your org stay up to date on regulatory changes that directly affect your business. Plus, with Paycom’s Push Reporting®, admins and managers automatically receive the recurring reports they need on a preset cadence.
Paycom is the only American Hospital Association Preferred Cybersecurity & Risk Service Provider for secure payroll and HCM services. As an ISO- and SOC-certified organization, we maintain industry-proven and formally audited security standards. Plus, because ours is a truly single software, your data stays where it belongs: with you. Review our full security standards here.
Under the FLSA, hospitals and residential care facilities may use a fixed 14-day work period instead of the 40-hour workweek and pay overtime for hours over eight in a day and over 80 in the period, as long as employees agree in advance.
Yes. Paycom allows you to easily create career paths, track development, promote your people and engage them with an easy-to-use self-service tool — all in our truly single software.
In addition to HIPAA courses, Paycom offers content for healthcare safety and compliance, certified nursing assistants, home health and long-term care, behavioral and mental healthcare, and more.
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